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REDCap system change announcement on September 7, 2026 - activation of a record limit for projects in development mode.
 
D&D Onderzoek would like to announce the activation of a record limit for REDcap projects that are in Development status. It is planned for 7 September 2026
By introducing this limit, we aim to emphasize that the creation of records during the Development phase should be carefully managed and critically evaluated. The Development status is intended for developing and testing a study database using test data. With this record limit, D&D Research seeks to reduce the risk of unintentionally collecting live data during this testing phase. The limit will be set to five records by default. This can be extended on demand with reasons stated to 10 records.
 
Some development projects may already contain more than five records. These may consist entirely of test data, but they may also include live data. We are unable to verify this ourselves; only the responsible researchers can determine this. In any case, no existing records will be deleted when this limit is introduced. However, it will no longer be possible to create additional records. REDCap will display a clear warning about this in the Record Status Dashboard.
 
To remove the entire record limit, the project must be moved to Production status as soon as possible, either with or without retaining the data that has already been collected. A user with setup rights can initiate this process by clicking “Move Project to Production” in the Project Setup page. Cleaning up test data and live data can take place either before or after submitting the Move Project to Production request. However, when submitting the request, it must be clearly indicated that the data should be retained if live data has already been collected. If this is not explicitly specified, all data—which we must in principle regard as test data—will be permanently deleted.
We appreciate your understanding and hope that this measurement will contribute positively to improving data collection practices in REDCap. If you have any questions or comments, please do not hesitate to contact us. You can reach us by email at imo-servicedesk@umcg.nl
Team Research Data Quality D&D Onderzoek
 
 
 
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All institutes connected by SURFconext: UMCG, Erasmus MC, Maastricht UMC+, LUMC, Radboud UMC, Utrecht UMC

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Existing REDCap users from connected UMC's can log in using the SURFconext button. If you work at a connected UMC and are new to REDCap, and you need access to a project in REDCap UMCG, first log in via SURFconext. Your REDCap account will be created automatically upon your first login. Afterward, please inform the project's Principal Investigator (PI) at UMCG that you require access. The PI can then request access for you through the UMCG Research Self-Service Portal (umcg.topdesk.net). For questions or assistance with REDCap login, please contact the IMO Service Desk at imo-servicedesk@umcg.nl.

 
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REDCap is a secure web platform for building and managing online databases and surveys. REDCap's streamlined process for rapidly creating and designing projects offers a vast array of tools that can be tailored to virtually any data collection strategy.

REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as a built-in project calendar, a scheduling module, ad hoc reporting tools, and advanced features, such as branching logic, file uploading, and calculated fields.

Learn more about REDCap by watching a brief summary video (4 min). If you would like to view other quick video tutorials of REDCap in action and an overview of its features, please see the Training Resources page.

NOTICE: If you are collecting data for the purposes of human subjects research, review and approval of the project is required by your Institutional Review Board.

If you require assistance or have any questions about REDCap, please contact IM-Onderzoek.

Important Notice for research data collection: The Principal Investigator (in Dutch: Hoofdonderzoeker), is ultimately responsible for the research undertaken but may delegate the performance of research related sub-tasks to all other members of the research team. The specific delegation of research related responsibilities and authorizations must be recorded in a delegation log. The log must be archived in the research file. For more details see: research code umcg (umcgresearch.org)

Build online surveys and databases quickly and securely in your browser - Create and design your project using a secure login from any device. No extra software required. Access from anywhere, at any time.

Fast and flexible - Go from project creation to starting data collection in less than one day. Customizations and changes are possible any time, even after data collection has begun.

Advanced instrument design features - Auto-validation, calculated fields, file uploading, branching/skip logic, and survey stop actions.

Diverse and flexible survey distribution options - Use a list of email addresses or phone numbers for your survey respondents and automatically contact them with personalized messages, and track who has responded. Or create a simple link for an anonymous survey for mass email mailings, to post on a website, or print on a flyer.

Data quality - Use field validation, branching/skip logic, and Missing Data Codes to improve and protect data quality during data entry. Open data queries to automatically identify and resolve discrepancies and other issues real-time.

Custom reporting - Create custom searches for generating reports to view aggregate data. Identify trends with built-in basic statistics and charts.

Export data to common analysis packages - Export your data as a PDF or as CSV data for easy analysis in SAS, Stata, R, SPSS, or Microsoft Excel.

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Data-based triggers and alerts - Send real-time alerts and notifications to your team or other stakeholders via email, text, or phone based on certain data being entered or specific questions having a particular answer.

Connect to other resources - Use built-in features (API) to move data to/from your project. Build your own custom software development features to connect your project to other systems.