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Important Update: Changes in REDCap Login Procedure

 

On Wednesday, December 10, 2025, a change will take place in the login procedure for the REDCap application at UMCG.

From that date onward, two login buttons will appear on the REDCap login page: 'SURFconext' and 'Local REDCap login'. UMCG employees will log in to REDCap using the 'SURFconext' button. You will not need to enter login credentials, provided you are logged in to the browser with your UMCG-Microsoft school/work profile. The SURFconext connection automatically verifies your details with UMCG's identity provider. The first time you log in via SURFconext, you will be asked to review your personal and organizational details, which SURFconext retrieves from our identity provider. After you confirm, the login process is completed, and you will get access to your REDCap project page as usual. All existing project access rights, connections with other users, and REDCap-specific profile settings will remain unchanged. The advantage of this login method is that you use the same credentials as for other UMCG systems. Additionally, your access to REDCap UMCG will automatically expire when your employment ends and your organizational account is deactivated.

Project access, permissions, and roles are managed internally by IMO and not through SURFconext. This also applies to blocking user accounts after 3 months of inactivity. Changes to these settings must still be requested via imo-servicedesk@umcg.nl, preferably through the IMO Service Portal. New UMCG employees automatically have access to REDCap via SURFconext and can request a new project. Access to existing projects must be requested through the IMO self-service portal by the PI or research coordinator of the relevant department using the form 'Request access to a REDCap project'.

Access via SURFconext will gradually be extended to all external staff from institutions connected to SURFconext, and eventually to international institutions linked to SURFconext via eduGAIN. Our goal is to provide access to REDCap UMCG via SURFconext for staff from the University of Groningen (RUG) and sister UMCs early next year. Updates about the new login process and eligible user groups will be posted regularly on the REDCap home and login pages. We recommend checking the REDCap login page to see which UMCs are already connected.

All existing external users without SURFconext affiliation will continue to use the 'Local REDCap login' button for now.

For new external users, a UMCG employee can request access via the IMO Service Portal using the form 'Request a REDCap account'. Project access can be granted through a request by the PI or research coordinator using the form 'Request access to a REDCap project'.

If you have any questions on this matter, please do not hesitate to contact us at imo-servicedesk@umcg.nl

 

 

 

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REDCap is a secure web platform for building and managing online databases and surveys. REDCap's streamlined process for rapidly creating and designing projects offers a vast array of tools that can be tailored to virtually any data collection strategy.

REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as a built-in project calendar, a scheduling module, ad hoc reporting tools, and advanced features, such as branching logic, file uploading, and calculated fields.

Learn more about REDCap by watching a brief summary video (4 min). If you would like to view other quick video tutorials of REDCap in action and an overview of its features, please see the Training Resources page.

NOTICE: If you are collecting data for the purposes of human subjects research, review and approval of the project is required by your Institutional Review Board.

If you require assistance or have any questions about REDCap, please contact IM-Onderzoek.

Important Notice for research data collection: The Principal Investigator (in Dutch: Hoofdonderzoeker), is ultimately responsible for the research undertaken but may delegate the performance of research related sub-tasks to all other members of the research team. The specific delegation of research related responsibilities and authorizations must be recorded in a delegation log. The log must be archived in the research file. For more details see: research code umcg (umcgresearch.org)

Build online surveys and databases quickly and securely in your browser - Create and design your project using a secure login from any device. No extra software required. Access from anywhere, at any time.

Fast and flexible - Go from project creation to starting data collection in less than one day. Customizations and changes are possible any time, even after data collection has begun.

Advanced instrument design features - Auto-validation, calculated fields, file uploading, branching/skip logic, and survey stop actions.

Diverse and flexible survey distribution options - Use a list of email addresses or phone numbers for your survey respondents and automatically contact them with personalized messages, and track who has responded. Or create a simple link for an anonymous survey for mass email mailings, to post on a website, or print on a flyer.

Data quality - Use field validation, branching/skip logic, and Missing Data Codes to improve and protect data quality during data entry. Open data queries to automatically identify and resolve discrepancies and other issues real-time.

Custom reporting - Create custom searches for generating reports to view aggregate data. Identify trends with built-in basic statistics and charts.

Export data to common analysis packages - Export your data as a PDF or as CSV data for easy analysis in SAS, Stata, R, SPSS, or Microsoft Excel.

Secure file storage and sharing - Upload and share any type of file with anyone in the world through the File Repository feature or Send-It tool. Also works with exports and other built-in file uploading features.

Data-based triggers and alerts - Send real-time alerts and notifications to your team or other stakeholders via email, text, or phone based on certain data being entered or specific questions having a particular answer.

Connect to other resources - Use built-in features (API) to move data to/from your project. Build your own custom software development features to connect your project to other systems.